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Summer Conferring

Summer Conferring 2024

Date:

  • Thursday 13th June 2024

Eligible Graduands:

  • Undergraduate Bachelor
    College of Medicine, Nursing & Health Sciences - Final Medicine, Final Therapies.
  • Postgraduate
    PhD, MD, Masters Research only
    (Postgraduate Research Deadline : TBC)

 Schedule & Ceremony times:

  • Summer Conferring schedule will be available here.

Conferring Information

  • An email with further information relating to the Summer conferring ceremony will be sent to eligible graduands approx. 3 weeks before the conferring ceremonies take place.
  • If you have not received an email, please check that you are eligible to be conferred (passed exams and fees paid by deadlines).
  • If you have not received an email in relation to upcoming conferring ceremony and have concerns, please contact conferring@universityofgalway.ie or phone +353 91494402.
  • For any issues accessing University email accounts, please refer to, MFA - University of Galway.
  • Graduands will receive invitations to their conferring ceremony when collecting their robes from the official robemakers, Phelan Conan Ltd.
  • Each graduand will receive invitations to admit 1 graduand and 2 guests.
  • The Seminar Rooms GO10/GO11, in the Hardiman Research Building (inside the foyer of the James Hardiman Library) are the collection and drop-off locations for robes. (Link from google maps ) 
  • The conferring ceremony will also be livestreamed, and link will be available on www.universityofgalway.ie/conferring
  • Unfortunately, it is not possible to facilitate any requests for extra invitations for any conferring ceremonies.
  • The conferring ceremony will be livestreamed in the Bank of Ireland Theatre, O'Donoghue Centre, which is adjacent to the Bailey Allen Hall.
  • Each ceremony usually takes approximately 1.5 hours and as such is not a suitable event for children under 5.
  • Children are allowed to attend the conferring ceremony, however they will count as part of your 2 allocated guest tickets (not in addition).
  • In the interest of safety, prams/buggies are not permitted in the conferring hall.
  • Guest seating is located to the far left and far right in the Bailey allen Hall.

Location of Conferring ceremony:

  • Bailey Allen Hall, Áras na Macléinn, University of Galway.
  • Refreshments will be served afterwards in the HBB Building.

Live Streaming

  • The Conferring ceremonies will be live-streamed on the day. 

Useful Information

Deadlines for Summer 2023 Conferring

OUTSTANDING FEES DEADLINE : 19th May 2023
Unless any outstanding fees due are paid in full by close of business on 19th May 2023, you will not be invited to attend the Summer Conferring.

POSTGRADUATE RESEARCH DEADLINE: Monday 24th April 2023.  

All steps of the thesis submission process must be completed by this date. Please see process for submitting thesis on Examinations page for information.  

NAME CHANGE DEADLINE for Summer Conferring : Wednesday 3rd May 2023.

Fees & Exams

All students must satisfy the academic requirements of their programme as per Marks and Standards and they must pay all outstanding programme fees by the stated deadline.
 

Robing

All graduates must pre-book robes with the official robe-makers, Phelan Conan Limited before Midnight Thursday 8th June 2023. Robes may be pre-booked on line at www.phelanconan.com. The pre-paid hire fee is €45 or Pay on the day hire fee is €50.

Due to the implementation of a personal 3D secure password during the credit card payment process on https://www.phelanconan.com  Phelan Conan Ltd staff are no longer able to take bookings over the phone. This has been created to protect your online payments and if you don’t already have a 3D secure password you can activate it by following the simple instructions during the booking process.  If you experience any further problems with 3D secure process, please contact your bank.

Robes can be collected between 4pm – 7pm June 12th from G010- G0111 ,Hardiman Building, University of Galway or on the day between 8am – 10am for those attending the 10.30am ceremony and between 11am – 2pm for those attending the 2.30pm ceremony.

It is strongly advised to collect robes the evening before as ceremony must start on time.

On collection of robes each graduate will be issued with guest tickets also.    

Cash will not be accepted. All gowns must be returned to Phelan Conan as soon as possible after the conclusion of the ceremony.

For more information on Robe hire click here.

 

Photography 

Your conferring day is a big celebration for you, your friends and family.
To honour the occasion Lafayette Photography have been appointed as the official photographers.
Pre-book your graduation photography online on www.lafayette.ie to activate your private gallery and to view prices.  

Parking

Parking is heavily restricted on the main campus and clamping is in operation.
A park & ride service is available from the Dangan Park & Ride to the Orbsen Building (adjacent to the Bailey Allen Hall) at regular intervals. 

  • The first park & ride shuttle bus will leave the Dangan Park & Ride Carpark at 8am
  • The last park & ride shuttle bus will leave the Orbsen building at 6.30pm

Please see Parking Locations on Campus which indicates the location of the disabled parking spaces on the University of Galway campus.

A valid parking permit is required if parking in disabled parking spaces. 

Note : the conferring ceremonies will take place in the Bailey Allen Hall in Áras na Mac Léinn ( No. 6 on the map). For more information, please refer to University of Galway Map

Name on Degree Parchment

The name on your parchment is the name you supplied the university with when applying for your course.
Please ensure your name is correct for the issue of parchments (this includes accents, apostrophes, etc) - check your Registration Statement and / or Transcript of Results to confirm.
NAME CHANGE DEADLINE for Summer 2023 Conferring is Wednesday 3rd May 2023

Posting of Degree Parchment

All parchments for graduates conferred In Absentia are posted to Home Addresses within 2 weeks of each respective ceremony. 

Please ensure your home address is up to date. 

Address details can be updated by clicking on the following link for the Student Registry Helpdesk: http://www.nuigalway.ie/student-registry-helpdesk/our-services/name-address/

Deferrals (PhD only)

Deferral of Conferring: MD and PhD graduands only may request to defer their graduation once to the next session only. 
Email conferring@universityofgalway.ie with your request to defer no later than 2 weeks before your conferring date.