Travel & Subsistence Expenses - Agresso Training Platform

Travel & Subsistence Expenses - Agresso Training Platform

We've created an internal platform to streamline and simplify the management of travel and subsistence expenses for the University of Galway. This centralized platform serves as a one-stop solution for efficient expense claim processing and provides essential resources to all University employees and scholarship students involved in the reimbursement process. 

Please note that the Knowledge Hub is exclusively available for current active employees and students with their University of Galway email.


What it Contains:

User Roles and Responsibilities

Policies Summary

Learning Resources (Training Materials: Guides & Videos)

Subsistence and KM Rates

Travel Insurance Claim

Travel Management Services

Payment Dates

Help & Support (FAQ)





The Travel & Subsistence Expenses SharePoint site aims to enhance overall efficiency, reduce administrative burdens, and promote compliance with University of Galway Travel & Subsistence Expenses policies and processes. By offering a comprehensive suite of resources, it empowers employees to manage their expense claims effectively and let's hope facilitates a seamless reimbursement process for all parties involved.​​​​​​​

External Individual Expenses

Claim submissions for university visitors, contractors, and interview candidates who are non-staff or individuals without an active six-digit payroll/scholarship number at the University of Galway should follow the steps below:

  1. Complete the Non Staff Expense Claim Form for reimbursement.

  2. Gather supporting documents: Attach relevant receipts or supporting documentation to validate your expenses.

  3. Submit your claim: Send the completed form and attached receipts to the Accounts Payable department located at The Quadrangle, University Galway.

If you have any questions or need assistance with the claim submission process, please contact the Accounts Payable department at

Policy on Travel & Subsistence for University visitors/contractors/interview candidates