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Policies and Procedures

T & S General Policy

T & S General Policy

Policy for claiming, reimbursing, and paying, university business related travel & subsistence costs

T & S General Policy
Use of Own Transport

Use of Own Transport

Policy on use of own transport when no suitable public transport is available

Use of Own Transport
Accounts Office Policies

Accounts Office Policies

All financial accounting policies and procedures are available on this link

Accounts Office Policies

Quick Guide

Check List for Agresso Web Expenses

 

Deadlines

Claims for reimbursement of travel expenses must be made as soon as possible and, in any event, no later than 3 months after the date incurred.

Expenses payment run is processed twice a month on Agresso financial system and you will receive a remittance advice by email.

If you wish to see the status of your claim then follow instructions on How to check the status of a T&S claim

 

Triennial Travel Grant - August 2023 update 

QA323 Triennial Travel Grant Policy will cease being administered from October 2023.  The budget allocation for the Triennial Travel Grant (TTG) is no longer centralised and is now part of the devolved College non-pay expenditure budgets.  All travel and subsistence claims should now be processed under policy QA302 Travel and Subsistence Costs through Agresso Expenses.

The current TTG cycle covered the period October 2020 to September 2023 and any outstanding TTG claims should be submitted against the remaining grant balances.

If you have any queries, please contact expenses@universityofgalway.ie.

Goods and Services

Goods and services should not be paid for privately with a view to reclaiming via expenses.

Purchase of Goods and Services queries can be directed to either Accounts Payable or Procurement

Goods and services should be procured under the relevant University procurement step by step guide i.e. purchase order and supplier invoice.   See the following link regarding list of Procurement Centralised Contracts.

Other supplier accounts can be found on Agresso Online. Go to Reports > My Travel Expenses > Supplier Search Query.

  Amend Name like by entering % before and after the word you want to find and hit search. (see print screen below)

Agresso Supplier Search