Home ▻ Staff sites▻Financial Accounting Office▻Accounts Receivable & Treasury Office▻Non-Research Income

Non-Research Income

Non-Research Income Image 

The Accounts Receivable & Treasury Office (AR&T) record non-research income excluding student fee income on Agresso as received into the University bank accounts.

When receiving income by EFT, in advance where possible, advise AR&T Office of any expected payments to the University, providing details such as the payer, amount, the sales invoice number, the expected payment date and a brief description of the nature and reason for the income. Also provide the Agresso account code.

Where multiple payments are expected over a number of weeks e.g. event/conference/field trip etc., provide an excel sheet with the attendees, student names & IDs, amounts and the Agresso account code.

When expecting payments by EFT, request the payer to include the Agresso account code and the sales invoice number as part of the banking and remittance information.

Forward any remittances to income@universityofgalway.ie

Income Reflected on Agresso

The timing of income reflected on Agresso depends on whether a sales invoice was raised using the Sales Order Processing (SOP) module (note all sales invoices to third parties must be raised through the Agresso Invoicing module known as Sales Order Processing as per policy QA305). 

Where SOP was used, income is reflected immediately on Agresso on the issuing of the sales invoice and the corresponding debt to the University is recorded on the customer account. Once this sales invoice is paid by the customer the debt is paid off i.e. the customer account is cleared.

To check if your sales invoice has been paid, log on to Agresso customer and sales module, navigate to the reports tab and then click My Sales Invoices enquiry and refer to training video Sales Order Reports.

Where SOP was not used, i.e. where a sales invoice was not issued, income is reflected on Agresso when the payment is received into the University bank account.

To check if this income has been updated to your Agresso account code, log onto Agresso reports module and:

For R* Agresso account codes: Go to Reports> Research Reports> B. General Reports> Research Income Details(w)
For D* Agresso account codes: Go to Reports> Recurrent Budget Report> D Reports> D Cost Centre Reports> 7. D Cost Centre Total income

Allow up to the 10 days after the payment has come into the University bank account for Agresso to be updated, and note that all income for the preceding month will be fully reflected on Agresso by the close of business on the 3rd working day of the month.

Sales Order Processing Invoice

All sales invoices raised within the University must be issued through the SOP module on Agresso.

It is the responsibility of the person who raises the sales order and issues the associated sales invoice to ensure that debt is collected within the agreed credit terms.

Further training and guidance on the SOP Agresso module is available on our website.
Sales Order Training

Bank Lodgments

If a lodgment is made in a bank branch, an email should be sent to income@universityofgalway.ie  with a photo of the completed lodgment slip, a description of the income, the sales invoice number and the Agresso account code to ensure prompt allocation.

University Bank Accounts

The University has 2 bank accounts to which income is received, a research and a non-research bank account.
If you require any details contact us at income@universityofgalway.ie