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Research Income

Research Income Image 

The Accounts Receivable & Treasury Office (AR&T) record research income on Agresso as received into the University bank accounts.

In advance where possible, advise AR&T Office of any expected research payments to the University, providing details such as the payer, amount, the sales invoice number, the expected payment date and the Agresso research account code.

When receiving funding by EFT, request the payer to include the funder project reference, Agresso research account code, sales invoice number, and principal investigator name as part of the banking and remittance information.

Forward any remittances to income@universityofgalway.ie             

Income Reflected on Agresso

The timing of income reflected on Agresso depends on whether a sales invoice was raised using the Sales Order Processing (SOP) module (note all sales invoices to third parties must be raised through the Agresso Invoicing module known as Sales Order Processing as per policy QA305). 

Where SOP was used, income is reflected immediately on Agresso on the issuing of the sales invoice and the corresponding debt to the University is recorded on the customer account. Once this sales invoice is paid by the customer the debt is paid off i.e. the customer account is cleared.

To check if your sales invoice has been paid, log on to Agresso customer and sales module, navigate to the reports tab and then click My Sales Invoices enquiry and refer to training video Sales Order Reports.

Where SOP was not used, i.e. where a sales invoice was not issued, income is reflected on Agresso when the payment is received into the University bank account.

To check if this income has been updated to your Agresso account code, log onto Agresso reports module and:

For R* Agresso account codes: Go to Reports> Research Reports> B. General Reports> Research Income Details(w)
For D* Agresso account codes: Go to Reports> Recurrent Budget Report> D Reports> D Cost Centre Reports> 7. D Cost Centre Total income

Allow up to 10 days after the payment has come into the University bank account for Agresso to be updated, and note that all income for the preceding month will be fully reflected on Agresso by the close of business on the 3rd working day of the month.

Sales Order Processing Invoice

All sales invoices raised on research projects within the University must be issued through the SOP module on Agresso.

The Research Accounts Office give guidance and issue sales invoices relevant to the Agresso research projects/accounts.

It is the responsibility of the person who raises the sales order and issues the associated sales invoice to ensure that debt is collected within the agreed credit terms.

Further training and guidance on the SOP Agresso module is available on our website.
Sales Order Training

Bank Lodgments

If a lodgment is made in a bank branch, an email should be sent to income@universityofgalway.ie with a photo of the completed lodgment slip, a description of the income, the sales invoice number and the research Agresso account code to ensure prompt allocation.

University Bank Accounts

The University has 2 bank accounts to which income is received, a research and a non-research bank account.
If you require any details contact us at income@universityofgalway.ie