Timesheet Deadlines

Timesheet Deadlines

The category of work paid through the submission of approved timesheets are outlined in the following link Payments Processed by Timesheets

Submission Deadline

Approved timesheets and any supporting documentation must be submitted by 5:00 p.m. on the 5th of each month.

• If the 5th falls on a weekend, submissions must be received by 5:00 p.m. on the preceding Friday.
• December payroll exception: The submission deadline is 28 November.

Payment Dates

Payments are processed in line with the Monthly Paid Employees Payroll Schedule Payment Dates

Avoiding Payment Delays

To avoid delays in payment, please ensure that:

• Timesheets are submitted by the appropriate approver.
• Any queries or missing information are resolved before the deadline of the 5th.

Timesheets that are not fully approved or have outstanding queries after the deadline will be processed in the next month's payroll cycle.

Submitting Timesheets on Time

Timesheets should be submitted as soon as possible each month and no later than the month following the work completed.

Timely submission helps ensure:

• Prompt payment for work completed.
• Up-to-date University employment records, ensuring that work undertaken across different roles, departments, and managers is recorded and paid correctly. Delayed timesheets can create administrative issues and result in issues with employment records.
• Accurate reporting of earnings and employment details to Revenue and the Department of Social Protection.
• Correct income tax calculations, helping to reduce the risk of overpayments or underpayments of tax.
• Accurate PRSI (Pay Related Social Insurance) contributions, if timesheets are submitted late or contain incorrect work dates, earnings and PRSI contributions may not be recorded correctly at the appropriate time. This can affect an employee's social insurance record and, in some circumstances, their eligibility for certain benefits.
• Protection of social welfare entitlements, where applicable.
• Accurate employment records, which may be required for mortgage applications, visa applications, employment verification, and social welfare claims.

Maintaining accurate and up-to-date employment records benefits both employees and the University and helps ensure compliance with Revenue and Department of Social Protection reporting requirements.