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The Executive Committee of the LGBT+ Staff Network developed comprehensive Terms of Reference for the operation and goals of the Network, which were approved by membership on 8 Dec 2017. Any future changes will be developed and approved at Network AGMs. The first Committee was formed by expressions of interest following events in 2017. After the inital term of the Committee, expressions of interest will again be sought from Network members. Annual General Meetings take place each year and all members are invited to join for an update of the work completed in the past year and planning for the future.
Terms of Reference of the NUI Galway LGBT+ Staff Network
Purpose and Aims
To protect and promote the interests of LGBT+ staff.
To create a safe and inclusive environment for staff of all sexual identities and genders.
To facilitate social and professional networking for LGBT+ staff.
To advocate for and raise awareness of LGBT+ issues.
To contribute to a culture of inclusivity, equality and diversity both locally and nationally.
Liaise and collaborate with University administration to ensure all policies and practices are inclusive of LGBT+ people.
Provide social and professional networking opportunities for NUI Galway LGBT+ staff.
Identify training opportunities for NUI Galway staff on LGBT+ issues.
Provide informal peer support for LGBT+ staff.
Collaborate with other networks and allies in NUI Galway, nationally, and internationally.
Increase the visibility of LGBT+ staff on campus.
Encourage research, teaching, and cultural activities related to LGBT+ issues.
Serve as a link between the University and local, national, and international LGBT+ community organisations.
Organisation and Governance
Membership of the NUI Galway LGBT+ Staff Network is open to all NUI Galway Staff members with an interest in the purpose and aims of the Network. On-site contractors are also invited to join as Associate Members.
An annual general meeting (AGM) will be held in the first semester of each academic year, to which all members of the Network will be invited, and at which all necessary governance procedures will take place.
The Network will appoint an Executive Committee (of up to ten members) to steer the programme and activities of the network. Expressions of Interest will be sought from Network members in advance of the AGM. Network members will vote and elect Executive Committee members at the AGM.
The Executive Committee can appoint a further two co-opted members to address key issues or imbalances in representation should they arise.
Executive Committee members will hold their position for a maximum of 3 years from the date of their appointment. Any Executive member may step-down at any given point from their role.
The Executive Committee will be convened by Co-Chairpersons (2), who will normally share the duties of Chairperson. The Co-Chairpersons will be selected from within the Committee by said Committee. Co-Chairpersons will hold their position for one full year from the date of appointment and may step down at any given point from their role.
The Executive Committee will meet at least four times per year to look after the general interests of the Network and plan networking opportunities and events. A quorum of half+1 Committee members will be required for decisions. All Executive Committee members have equal voting rights.
The Terms of Reference of the LGBT+ Staff Network may be revised as needed by the Executive Committee and approved by membership at the AGM.
Interaction with the University
Approval of the Network’s terms of reference by the Equality, Diversity, and Inclusion Campus Committee.
The Network will be consulted by NUI Galway to provide input to relevant policy considerations.
The Chairperson of the Network will attend the Equality, Diversity, and Inclusion Campus Committee meetings to represent the Network’s interests and provide updates on its activities.
Advisory and financial support from the Office of the Vice-President for Equality & Diversity, and collaboration with other University services (e.g. Human Resources) on an ongoing basis as requested.
The Network will be recognised in University processes (e.g. staff induction) alongside other similar staff supports, where appropriate.
Current membership of the NUI Galway LGBT+ Staff Network Executive
Chair, Declan Coogan
Political Science and Sociology
Political Science and Sociology
University of Sanctuary/CKI
LGBT+ Staff Network Executive members with Professor Ciarán Ó hÓgartaigh, President, NUI Galway Aug 2018