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Teaching Support Staff

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Click below for more information:

1. Registered Students - Graduate Teaching Assistants (GTA)

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Contract Set Up Form for Graduate Teaching Assistants

Contract Adjustment Form for Graduate Teaching Assistants

Frequently Asked Questions-Engagement of Graduate Teaching Assistants

Training video for how to complete a Contract Set Up Form for Graduate Teaching Assistants

Graduate Teaching Assistant Pay Calculator‌

QA135 Engagement of Graduate Teaching Assistants

2. Qualified Individual for Part-time Teaching/Tutorials/Lab Demonstrations or Academic Related Duties

If you are interested in working as a Teaching Support Staff at University of Galway, please complete the Teaching Support Staff (TSS) Expression of Interest Form. The information you provide will be shared with the relevant hiring managers at the University based on your responses.

Please see the Teaching Support Staff Job Description. 

Please refer to the FAQs on the engagement of Teaching Support Staff: TSS FAQs 

A Link to Policy QA106 can be found below.

For a calculator to estimate the cost of hiring Teaching Support Staff, please click here: TSS Calculator.

A Training video on how to complete an online form to set up a Teaching Support Staff for your area can be found here.

Submit approved Contract Set-Up Form, linked below, by the 5th of the month prior to commencing employment, ensuring all of the relevant paperwork is also uploaded.

HR will advise which method of payment applies:

For TSS monthly salary payments, the employee’s salary will be averaged over the contract period and paid as a monthly salary payment as per the payroll payment dates

For TSS timesheet payments,  an Hourly paid Teaching Support Staff Timesheet, linked below, will need to be sent to timesheets.bureau@nuigalway.ie on a monthly basis during the contract period and as per payroll deadlines e.g. by the 10th of October for work completed 10th of September to 9th of October.

If the hours of a contract change mid-year please complete the Contract Adjustment Form, linked below, at least 3 weeks before the expiry of the existing contract.

QA106 Policy

QA106 Policy

QA106 Policy

QA106 Policy
Contract Set-up Form

Contract Set-up Form

English Version

Contract Set-up Form
Contract Adjustment Form

Contract Adjustment Form

English Version

Contract Adjustment Form
Hourly Paid Timesheet

Hourly Paid Timesheet

Hourly Paid Timesheet

Hourly Paid Timesheet
Conradh Fostaíochta Foireann Tacaíochta

Conradh Fostaíochta Foireann Tacaíochta

Leagan Gaeilge

Conradh Fostaíochta Foireann Tacaíochta
Conradh Fostaíochta Leasú

Conradh Fostaíochta Leasú

Leagan Gaeilge

Conradh Fostaíochta Leasú

3. Marking of scripts/Oral Exams/Practicals/Correction of essays, dissertations, or thesis only

If applicable, submit a New Employee set-up form, linked below, to casuals.setup@universityofgalway.ie to get set up on the HR/payroll system both for ID and payment purposes.

Submit relevant Exam Correctors Timesheet, linked below, to timesheets.bureau@universityofgalway.ie once the work is completed and as per payroll deadlines.

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form
Hourly Paid Timesheet

Hourly Paid Timesheet

Payroll Timesheet

Hourly Paid Timesheet

4. Student Ambassadors/Open Day Help etc

If applicable, submit a New Employee set-up form, linked below, to casuals.setup@universityofgalway.ie to get set up on the HR/payroll system both for ID and payment purposes. 


Submit applicable Payroll Payment Timesheet, linked below, to timesheets.bureau@universityofgalway.ie  once the work is completed and as per payroll deadlines.

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form

New Employee Set-up Form
Hourly Paid Timesheet

Hourly Paid Timesheet

Payroll Timesheet

Hourly Paid Timesheet

5. Guest Lecturers/Speakers & Campus Visitors (External examiners, Quality reviewers & Subject Specialists)

Refer to relevant information for Guest Lecturers/Speakers & Campus Visitors on the Payroll website. 

Submit applicable Guest Lecturer/Campus Visitor Timesheet, linked below, to payroll@nuigalway.ie to get set up on the payroll system both for ID and payment purposes.
Payroll will forward the form to timesheets.bureau@nuigalway.ie for payment as per payroll deadlines.

Guest Lecturer/Campus Visitor Webpage

Guest Lecturer/Campus Visitor Webpage

Guest Lecturer/Campus Visitor Webpage

Guest Lecturer/Campus Visitor Webpage
Guest Lecturer/Campus Visitor Timesheet

Guest Lecturer/Campus Visitor Timesheet

Guest Lecturer/Campus Visitor Timesheet

Guest Lecturer/Campus Visitor Timesheet

6. A registered company to undertake any aspect of teaching support

Refer to the Procurement website for further information.

Qualified Individual for any other work not covered by any of the processes above:

Submit a business case to HR/Finance for approval by the 10th of the month prior to commencement via your Business Partner.
HR will advise if a monthly salary payment method or online timesheet payment method applies.

For the process to follow for Honorary, Adjunct & Visiting Appointment:

Please refer to the document available from the Deputy President & Registrar’s Office.

Recruitment for invigilation is managed by UniJobs.

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