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For improved transparency and purchasing compliance on the Financial System users must complete the mandatory requirements, see Guide to Procurement Process Undertaken for more information.

Procurement Process Undertaken

  1.  A mandatory field in the form of a drop-down menu where users will select the Procurement Process Undertaken for their requisition.  Please refer to the Guide to Procurement Process Undertaken to ensure the appropriate procurement process is selected for your requisition.‌

Procurement Process Undertaken Screenshot

  1. Requisitions>€5k will generate an onscreen pop-up message asking users to confirm procurement compliancy requirements have been met.


ALL Requisitions >€25k will be routed, after Budget Holder approval,  to Procurement & Contracts Office for review of compliance with the Procurement Policy.

For all contracts valued at or above €5,000 (excl. VAT), on completion of your procurement process, you are required to complete the CAN, which must be uploaded to your requisition. For all contracts valued at or above €25,000 (excl. VAT), you must send a copy of the CAN to as well as uploading it to your requisition.

Download CAN here Contract Award Notification Form

  • Note: Requisitions without evidence of a proper procurement process and or the appropriate documentation attached will be rejected. Click here for guidance on what documentation is required for each procurement process.

If you have any queries about the changes, please email

 Please familiarise yourself with our Procurement guidelines, in particular, the spending thresholds for each type of purchase.