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Travel & Subsistence Expenses

Please refer to our centralized platform designed to streamline the management of travel and subsistence expenses for University of Galway employees and scholarship students.

📌 Access: Travel & Subsistence Expenses - Agresso Training Platform

📌 Eligibility: Active University of Galway employees and students (using University email only)

For questions: expenses@universityofgalway.ie

Upcoming Training Sessions (here)

Thursday, 5th June
Tuesday, 1st July

Important Update: DEPR Circular 04/2025 (see here).

Effective Date: 29th January 2025, see more here.
Updated Irish subsistence rates:

Type	Old Rate	New Rate
Standard Overnight	€195	€205.53
5-Hour Daily	€17.92	€19.25
10-Hour Daily	€42.99	€46.17
Dublin VA Rates	Adjusted accordingly

Financial Accounting Office Policies & Procedures – View official policies and procedures.

Financial Accounting Office Forms – Access necessary forms for financial accounting processes.

Revenue: Travel & Subsistence Details – Find official guidelines on travel and subsistence

Agresso Training Platform

Expense claims

Subsistence Rates

Interactive Map App

Financial System (Agresso)

External Individual Expenses

Claim submissions for university visitors, contractors, and interview candidates who are non-staff or individuals without an active six-digit payroll/scholarship number at the University of Galway should follow the steps below:

Complete the Non Staff Expense Claim Form for reimbursement, which can be found here
Gather supporting documents: Attach relevant receipts or supporting documentation to validate your expenses.
Submit your claim: Send the completed form and attached receipts to the Accounts Payable department located at The Quadrangle, University Galway.

If you have any questions or need assistance with the claim submission process, please contact the Accounts Payable department at accountspayable@universityofgalway.ie

Policy on Travel & Subsistence for University visitors/contractors/interview candidates

Financial Accounting Office Forms – Access necessary forms for financial accounting processes.

Revenue: Travel & Subsistence Details – Find official guidelines on travel and subsistence