-
Courses
Courses
Choosing a course is one of the most important decisions you'll ever make! View our courses and see what our students and lecturers have to say about the courses you are interested in at the links below.
-
University Life
University Life
Each year more than 4,000 choose University of Galway as their University of choice. Find out what life at University of Galway is all about here.
-
About University of Galway
About University of Galway
Since 1845, University of Galway has been sharing the highest quality teaching and research with Ireland and the world. Find out what makes our University so special – from our distinguished history to the latest news and campus developments.
-
Colleges & Schools
Colleges & Schools
University of Galway has earned international recognition as a research-led university with a commitment to top quality teaching across a range of key areas of expertise.
-
Research & Innovation
Research & Innovation
University of Galway’s vibrant research community take on some of the most pressing challenges of our times.
-
Business & Industry
Guiding Breakthrough Research at University of Galway
We explore and facilitate commercial opportunities for the research community at University of Galway, as well as facilitating industry partnership.
-
Alumni & Friends
Alumni & Friends
There are 128,000 University of Galway alumni worldwide. Stay connected to your alumni community! Join our social networks and update your details online.
-
Community Engagement
Community Engagement
At University of Galway, we believe that the best learning takes place when you apply what you learn in a real world context. That's why many of our courses include work placements or community projects.
Latest News
November 2023
The University will be closed from 22nd December 2023 until 3rd January 2024. The pay date for December for monthly paid staff (including Hourly Paid Employees, P/time Employees & Pensioners) will be Wednesday 20th December. This means an earlier payroll cut-off date for changes and setting up new staff.
Payroll Deadlines – December
- Final date for receipt of occasional staff timesheets is Friday 1st December. Latest versions of the timesheets / forms are to be used and completed correctly to ensure no undue delays in the payment process. Timesheets/ forms can be accessed here.
- Monthly paid staff (including Hourly Paid Employees, P/time Employees & Pensioners) will be paid on Wednesday 20th December.
- Revenue Commissioners will provide you with an end of year earnings statement when you apply via myAccount
Given that December is an exceptionally busy time for our Payroll & HR team, we would like to reiterate that the submission deadline for December will be strictly enforced. Claims submitted after December 1st will be processed and paid in the January 2024 payroll.
Payroll is not involved in employee setup. Forms and queries must be sent to the HR team at casuals.setup@universityofgalway.ie.
**************************************************************************************************************
October 2023
Payroll & Expenses Travel & Subsistence Expenses - Agresso Training Platform
We've created an internal platform to streamline and simplify the management of travel and subsistence expenses for the University of Galway. This centralized platform serves as a one-stop solution for efficient expense claim processing and provides essential resources to all University employees and scholarship students involved in the reimbursement process.
Please note that the Knowledge Hub is exclusively available for current active employees and students with their University of Galway email.
Link: Payroll & Expenses Travel & Subsistence Expenses - Agresso Training Platform
**************************************************************************************************************
August 2023
Triennial Travel Grant - August 2023 update
QA323 Triennial Travel Grant Policy will cease being administered from October 2023. The budget allocation for the Triennial Travel Grant (TTG) is no longer centralised and is now part of the devolved College non-pay expenditure budgets. All travel and subsistence claims should now be processed under policy QA302 Travel and Subsistence Costs through Agresso Expenses.
The current TTG cycle covered the period October 2020 to September 2023 and any outstanding TTG claims should be submitted against the remaining grant balances.
If you have any queries, please contact expenses@universityofgalway.ie.
**************************************************************************************************************
June 2023
Revenue & Payroll Session (30/05/2023)
Knowledge Hub Unveiled: Empowering Employees with Tax Insights and Revenue & Payroll Session can be accessed using the link below.
Please note that the Knowledge Hub is exclusively available for current active employees (not students) with their University of Galway email.
Link: Revenue & Payroll Session (SharePoint.com)
**************************************************************************************************************
June 2023
Payroll & Expenses Office SharePoint Site
Stay connected and up-to-date with the latest information! This valuable resource is exclusively available for current active employees (not students) with their University of Galway email.
Access our SharePoint site today and unlock a wealth of useful information, relevant links, upcoming payment dates, and instructional videos designed specifically for our employees.
Check out our SharePoint site today! Join our SharePoint community and gain access to a centralised hub of important content. Visit Payroll & Expenses Office - Home (sharepoint.com) and stay informed.
**************************************************************************************************************
June 2023
FINANCIAL ACCOUNTING OFFICE - Policies & Procedures
Access Policies & Procedures here
**************************************************************************************************************
March 2021
Illness Benefit Update on Sick Waiting Days
- Under the current Illness Benefit rules no payment is made for the first six “waiting days”.
- However, from March 2021 the waiting days will decrease from 6 days to 3 days.
Source: https://www.gov.ie/en/service/ddf6e3-illness-benefit/
- Staff on certified Sick Leave for greater than 3 days must apply to Social Welfare to claim Illness Benefit Payment, to be paid into their personal Bank Account.
- The value of the Illness benefit received will automatically be taken from Employee's salary on the presumption that they have received the benefit.
- Please forward notification received from Social Welfare regarding your Illness Benefit Claim to payroll@nuigalway to ensure that deductions are in line with your claim.
**************************************************************************************************************
November 2020
December Deadlines for Payroll & Expenses
- Final date for requests to set up NEW occasional staff is Monday 30th November.
- Final date for receipt of occasional staff Time Sheets for processing by Payroll Bureau is Thursday 3rd December. It is critical that all timesheets are completed correctly to ensure no undue delays in the payment process
- Final date and time for submission of Travel & Subsistence claims is by 12pm Wednesday 9th December.
- Monthly paid Staff (including Hourly Paid on timesheets & Pensioners) will be processed on Tuesday 22nd December, see http://www.nuigalway.ie/payroll/paymentdates/
**************************************************************************************************************
July 2020
Expenses - New and Amended Policies; New Mileage Rates
QA302 Travel & Subsistence - General - this policy has been amended so please read before incurring costs
QA303 Travel & Subsistence - Use of Own Transport - this policy has been amended so please read before incurring costs
QA330 Reimbursement of Misc [Non T&S] Costs incurred privately by Staff - this is a brand new policy which must be understood prior to incurring costs privately
QA304 Travel & Subsistence - University Visitors - this policy has been amended and payments to University visitors is processed by Accounts Payable
New T&S (Expenses) mileage rates approved by Governing Authority 25th June 2020
The new rate from July 1st 2020 is 37.95 cent per kilometre (Band 1) for the first 5,500 kilometres, and 21.36 cent per kilometre (Band 4) for any travel greater than 5,500 kilometres in the mileage year, i.e. January to December each year.
**************************************************************************************************************
July 2020
Core Portal - Employee Self Service for Time & Pay
As of 1st July 2020, there is a new Core Portal URL link which has been updated on the main staff webpage.
You can also click here for the new url link.
**************************************************************************************************************
June 2020
VHI Premium Waiver
VHI have advised NUIG payroll office of the total amount of each staff and pensioners premium waiver.
The most efficient way we could manage this volume of amendments is as follows:
Your original VHI deduction will remain the same but you will notice for the month of June and July your VHI deduction is reduced or may even result in a refund by the amount of the waiver split over 2 months.
Example:
- Your original VHI deduction is €100 per month
- Your total premium waiver is €120 but split over two months is €60 per month
- Your VHI deduction for June and July will be €40 (€100 - €60)
- Your VHI deducion for August 2020 to March 2021 will be €100, unless VHI advise otherwise
Payroll are not in a position to answer any VHI queries.
Please contact VHI with any queries relating to your premium waiver. You will find information about Covid-19 and Premium waiver on VHI website.
**************************************************************************************************************
June 2020
Core Disruption Period/Tréimhse Cur Isteach ar Core 24.6.2020-30.6.2020
Please note that Core will be unavailable from Wednesday, 24 June to Tuesday, 30 June. See here for details.
Tabhair faoi deara nach mbeidh Core ar fáil ó Céadaoin, 24 Meitheamh go dtí Dé Máirt, 30 Meitheamh. Féach anseo le haghaidh tuille eolas.
**************************************************************************************************************
April 2020
e-worker Tax Relief
Where the Government recommends that employers allow employees to work from home to support national public health objectives, as in the case of Covid-19, the employee may be entitled to make a claim under section 114 TCA 1997 in respect of vouched expenses incurred wholly, exclusively and necessarily in the performance of the duties of the employment.
More information about e-working and Tax is available on the citizens informaion website and Revenue website
E-working expenses calculation for claim by employee
Work related expenses eligible for tax relief may include heating, electricity, broadband, etc. NB it is only the ‘work’ (as opposed to ‘private’) element of expenses incurred that qualify for tax relief provided such costs are supported by receipts. Revenue outline in section 2.4 of the e-working and tax document how you calculate a reasonable amount to claim.
Method of claiming e-working expenses
Working expenses can be claimed by completing an Income Tax return. An individual can complete this form on the Revenue website as follows:
- sign into myAccount;
- click on ‘Review your tax’ link in PAYE Services;
- select the Income Tax return for the relevant tax year;
- select ‘Other PAYE Expenses’ in the ‘Tax Credits and Reliefs’ page and insert the amount of expense (E-working expense calculation) at the ‘Amount Claimed’ section.
As a claim may be selected for future examination, all documentation relating to a claim should be retained for a period of six years from the end of the tax year to which the claim relates.
