Recruiting Researchers

Effective recruitment and selection procedures are vital in attracting and retaining high quality research staff. By ensuring the best person for the job is recruited, open, transparent and merit-based recruitment of researchers (OTM-R) improves the effectiveness of national research systems, guarantees equality, especially for under-represented groups, and boosts trans and international co-operation. This in turn promotes optimal circulation of scientific knowledge. At NUI Galway we recruit based on OTM and competency based recruitment. 

Commitment to this principle of appointment on merit reflects the University's Policy on Equal Opportunities (

Research posts are funded by external funding grants and agencies and are usually on a fixed term contract basis.  The University recognises the need for research units to be in a position to recruit research staff in as expedient manner as possible while adhering to best practice methods of recruitment and selection and in compliance with legislation.  HR will assist and advise staff of Research Units/Schools/Colleges in managing the recruitment of research staff.  All offers of employment at NUI Galway must be processed by the HR office.

Please find the Recruitment & Selection guide for Research funded staff here



  • Researcher Level: Ensure the duties/competencies in your advertisement aligns to the relevant level in the Researcher Competencies (attached) document and relevant Salary Range (available on PPF)
  • An approved Post Proposal Form from the RAO is required before a contract can be issued to the successful candidate
  • The PPF should be sent to the Research Accounts Office by the 8th of the month (at the latest) prior to commencement to reach the HR Office by the deadline of the 15th of the month prior to commencement. If the new employee is relocating or requires a work authorisation and/or visa the PPF must be submitted at least 8 weeks prior to date of commencement
  • Research Advertising: Please note, recruitment documents need to be submitted to HR two weeks in advance of the scheduled advertising date in order to meet advertising deadlines (link to Advertising Schedule Dates).
  • <6 Month Contracts: All paperwork and approved PPF must be sent to HR 4 weeks before the contract start date.


  • Annual Leave Policy

    Annual Leave Policy DOC (62 KB)

  • Staff Anti-Bullying Policy

    Staff Anti-Bullying Policy PDF (756 KB)

  • Staff Handbook

    Staff Handbook PDF (14.2 MB)