Other Occasional Work

Occasional Work

The University engages individuals to assist in the delivery of its academic programmes.

Please see the following steps to help understand the correct process for different categories of work.

Steps to determine the correct process

1. Review Payroll Payment Timesheet to see what category of work is currently paid on this timesheet.
2. If the category of work your query relates to is not listed on the Payroll Payment Timesheet then you should do the following:

• Review HR Website here - If you wish to create a new position, or backfill a position which has recently become vacant, there are a number of steps you must complete prior to commencing the recruitment process. The information on the HR website outlines the process involved and links to the guidelines, forms and policies you may need to complete prior to commencing the process.
• If you are still unsure of the correct process for the category of work your query relates to. You should consider if is it necessary to recruit an individual. Would it be more suitable to hire a company or agency to do the work which involves the procurement process?
• If you still don't know the correct process to follow then please email timesheets.bureau@universityofgalway.ie with your query and we will assist you in determining the correct process.

Payment Process

If the payroll payment timesheet is relevant, please complete the following form Payroll Payment Timesheet V1.20 - 08/06/2023.

If the old version of the form was emailed to the Bureau do not email the new version with the same details as this is a duplication of payment. Going forward please ensure employee's use the newest version of the form.