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Starting Employment

 

Employment Contract

The head of School/Discipline or their designated representative responsible for employing teaching support staff must ensure that a signed contract is returned to the HR department prior to the individual's start date of employment at the University. For detailed information on the employment process for Teaching Support Staff (TSS), please refer to the HR website. 

Submit approved Contract Set-Up Form, available TSS website by the 5th of the month prior to commencing employment, ensuring all of the relevant paperwork is also uploaded.  

Refer to policy QA106 Employment of Hourly Paid Teaching Staff  & QA107 Employment of Part-Time Teaching Assistants (PTTAs), engage with HR Teaching Assistants team for further information. 

HR Teaching Assistants will communicate through email (hrta@universityofgalway.ie) to inform whether the employment of teaching support staff will be non-pensionable. In cases where employment is non-pensionable, payment will be processed upon submission of the monthly timesheet for hourly paid teaching staff.

Please refer to the payment and timesheet process information here. 

First Time Set up to obtain Payroll ID number

If you are a new employee being paid for the first time at the University of Galway, please follow the steps below to obtain your payroll ID number. If you have been paid previously, please scroll down to review the steps for rehiring a previous employee on the payroll.

Please note that scholarship payments have a separate ID number and cannot be used for this process. Therefore, students who are working for the University for the first time will need to set up a new Payroll ID number.

By ensuring the completion of employment contracts, timely submission of necessary documentation, and following the payroll ID setup process, both the University and employees contribute to the efficient administration of payroll and the smooth commencement of employment.

How to apply for PPSN

How to apply for PPSN

Non-Tax Resident applying for a PPSN

How to apply for PPSN
Tax and Revenue Information

Tax and Revenue Information

Tax information, Revenue Process Information

Tax and Revenue Information
Your Bank Account Details

Your Bank Account Details

SEPA Bank Account, Payment in Euro, Currency Conversion

Your Bank Account Details
New Employee Set Up Form

New Employee Set Up Form

First time set up with payroll ID number and paid via timesheets

New Employee Set Up Form
Rehiring a previous employee

Rehiring a previous employee

Previous Employees would have been paid as staff member via HR / paid via payroll on timesheets

Rehiring a previous employee
IT Access - Campus Account

IT Access - Campus Account

IT Access - Campus Account